Privacy Policy is strictly for B2B users only. SearchMeetings understands that you care about how information about you is used. This Privacy Policy (the “Policy”) explains how we collect information pertaining to businesses and business people (“Business Information”) and all other types of information, including personal information, purchase requirements, availability information through our online services (the “Services”), website, and mobile applications (collectively with the Services, the “site”); how we maintain, use, and share that information; and how you can manage the way information about you is handled.

“SearchMeetings” for purposes of this Privacy Policy includes O2OMeet, Digital Media Solutions AU Pty Ltd, a limited liability company based in Victoria Australia, and its affiliates, including O2O Events.

1. How we Collect Information

A. Where does SearchMeetings get the Business Information for its Business Profiles?

SearchMeetings creates profiles of businesspeople and companies, and purchase requirements (Business purchase RFQ’s) of those businesses with their availability to attend meetings. which we call “Business Profiles”, “Purchase Requirements” from different sources. Once we have collected Business Information about a person, availability, requirement, or company, we combine multiple mentions of the same person, RFQ or company into a Business Profile. The resulting directory of Purchase Requirements (the “Directory”) is then made available to the users of the site and our customers and strategic partners. Business Information that may be provided in a Business Profile includes name, email address, job title and department, phone number, company name, postal address of company and business-related postal address of the person, business purchase history and availability. Business Profiles may also include links to articles by, about, or quoting an individual and links to an individual’s social media profiles.
SearchMeetings obtains the data for its Business Profiles in several ways, including:

  • Users creating their own accounts and updating person, business, and purchase requirement information.
  • Our staff contact people and business over the phone and create accounts and update information on the user’s behalf.
  • We license information from other companies.
  • Past import export public records from customs data sources
  • Trade show / virtual expo attendees based on the registration terms

SearchMeetings also makes certain limited Business Information from its Business Profiles and details about the “Purchase Requirement” publicly available in our directory pages on our site (the “Public Directory”). The categories of Business Information that may be made available in the Public Directory include past or Country, company headquarters, office address, job title, and/or business profile information (Business name, Person’s name, email address, phone or mobile number will not be publicly available on the “Public Directory”

B. Customer Information

  • Customer Information Collected.

    SearchMeetings may collect the following information from or regarding its customers: (1) personal contact information regarding users of the Services (“User Information”); (2) information uploaded to our system by a user of the Services (“Uploaded Information”); and (3) usage logs regarding the use of the site and Services, including logins and other actions taken, time stamps, IP address, and other usage data (“Usage Logs”) (collectively, “Customer Information”). You may be a user that has been provided access to the site through your company license agreement. Your employer may require that one or more users have global rights to access any and all information of every user that has access through the company. If you have questions or concerns regarding the rights of other individuals in your company to access your User Information, Uploaded Information, or Usage Logs, you should raise those concerns with the appropriate person at your company.

  • Use of Customer Information.

    Customer Information may be used for SearchMeetings’s legitimate business interests in connection with your use of the site, including to respond to user inquiries and fulfill user requests, complete transactions, provide customer service, send administrative information, and to personalize user experience with the site. We may use Customer Information to better understand our users in general and to improve the content and functionality of the site. We may use Customer Information to contact you in the future to tell you about services, promotions, opportunities, and other general information about SearchMeetings we believe will be of interest to you. We may use Customer Information to investigate and prosecute potential breaches of SearchMeetings’s security or license agreements.

    SearchMeetings will not disclose Customer Information to any third party except in connection with a legitimate use as set forth herein, in connection with a bona fide legal dispute to which such information is relevant, in response to valid, compulsory legal process, or as otherwise required by law. SearchMeetings will, whenever possible, obtain confidentiality agreements from any person or entity to whom Customer Information is disclosed and ensure any recipients are committed to employing appropriate technological security measures.

    SearchMeetings employs reasonable security and back-up procedures to protect Customer Information. However, in the unlikely event there is a loss or corruption of Customer Information, SearchMeetings is not responsible or liable for such loss or corruption. We encourage our users to retain copies of all Uploaded Information on their own system.

C. How else does SearchMeetings Collect Information?

  • When you submit information through our site.

    Visitors to our site may choose to submit their name, email address, phone number, and/or other information so that they can learn more about our Services, register to take part in a SearchMeetings-sponsored event, participate in a survey, contest, or sweepstakes, or apply to SearchMeetings’s open job positions, among other things. By accessing, using, and/or submitting information through the site, you consent to the practices described in this Policy with regard to the information collected thereby as described herein. If you do not agree with this Policy, you should not submit any information through our site and you must delete all cookies from your browser cache after visiting the site and refrain from visiting or using the site.

  • When you manage your Business Profile.

    SearchMeetings allows you to claim your Business Profile and to update the information listed about you in your Business Profile, including your name, job title, business email address, direct phone number, current and past employment information, and education history. We use the information you submit to update your Business Profile solely for purposes of verifying your identity, updating your Business Profile information, and honoring your privacy preferences. For additional information, see the “Your Choices” section below.

  • When you use our Services

    In order to use certain SearchMeetings Services, you may be required to register as a user. From time to time, we may use your email address to send you information and keep you informed of products and services in which you might be interested. You will always be provided with an opportunity to opt out of receiving such emails. Your contact information may also be used to reach you regarding issues concerning your use of our Services or site, including changes to this Policy.

  • When you provide information to our staff / call centre agents or service teams.
    Our sales teams and sourcing support teams are regularly contacting companies and during and after the call process staff members might update your profile or purchase requirements based on the information provided by yourself.
  • When you purchase our products and Services.

    If you purchase one of our online subscription-based or ones off pay Services, you will need to provide credit card information. We will use that information solely for the purpose of fulfilling your SearchMeetings purchase request. We will not store credit card information in SearchMeetings, and all payment processing will be done via 3rd party payment provider Stripe (For Stripe terms of use -

  • When you use our mobile applications.

    When you download and use our mobile applications, we collect certain information from you including your device type, operating system, location, platform used, device ID, and the date you last used the app, among other non-personally identifiable information. We may also collect other information such as your name, email, company name, and information about your account with us. If you use our mobile app calendar integration, certain information will be collected from your calendar meetings, including meeting participants, meeting description, subject, and date and time of the meeting. This information is collected to provide you with certain app features, such as meeting briefs with meeting and contact details within the app.

  • Automated information collection.

    We also collect information using cookies, as described below under the “Cookies and Similar Technologies” section.

2. How we Use Information

In addition to the uses described in the above section, we may also use information for one or more of the following purposes:

  • Name
  • Match Purchase requirements with correct businesses
  • Provide, maintain, and improve the site
  • Verify, cleanse, update, and maintain Business Information and other information provided through the site
  • Provide and deliver the Services you request, process transactions, and send you related information, including communications and invoices
  • Send you technical notices, updates, security alerts, and support and administrative messages
  • Create your SearchMeetings account and identify you when you sign in to your account
  • Communicate with you about products, services, offers, promotions, rewards, and events offered by SearchMeetings and others, and provide news and information we think will be of interest to you
  • Monitor and analyze trends, usage, and activities in connection with the site
  • Detect, investigate, and prevent fraud and other illegal activities
  • Protect the rights and property of SearchMeetings, our customers, and others
  • Personalize and improve the site
  • Notify you about important changes to the site, including changes or updates to this Privacy Policy
  • Facilitate contests, sweepstakes, and promotions, process entries, and deliver rewards
  • Consider you for possible employment with SearchMeetings in connection with an application that you submit through the site, and communicate with you about your application
  • Create aggregated statistical data, inferred non-personal data, or anonymized or pseudonymized data (rendered non-personal and non-identifiable), which we or our business partners or customers may use to provide and improve our respective services
  • Comply with our contractual and legal obligations, resolve disputes with users, and enforce our agreements
  • Carry out any other purpose described to you at the time the information was collected

3. How we Share Information

We may disclose personal information to:

  • Third party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, hosting and server providers, ad networks, analytics, error loggers, debt collectors, maintenance or problem-solving providers, marketing or advertising providers, professional advisors and payment systems operators.
  • Our employees, contractors and/or related entities
  • Sponsors or promoters of any competition we run
  • Credit reporting agencies, courts, tribunals and regulatory authorities, in the event you fail to pay for goods or services we have provided to you; courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights.
  • Third parties to collect and process data.
  • Send you technical notices, updates, security alerts, and support and administrative messages
  • Create your SearchMeetings account and identify you when you sign in to your account
  • Communicate with you about products, services, offers, promotions, rewards, and events offered by SearchMeetings and others, and provide news and information we think will be of interest to you
  • Monitor and analyze trends, usage, and activities in connection with the site

3. Cookies and Similar Technologies

Most websites, including our site, use a feature of your browser to set a small text file called a “cookie” on your computer. The site placing the cookie on your computer can then recognize the computer when you revisit the site to allow auto log in and track how you are using the site.

When you visit our site, our servers and/or those of our service providers automatically record certain information that your web browser sends, such as your web request, Internet Protocol address, browser type, referring/exit pages and URLs, number of clicks, domain names, landing pages, pages viewed, time and date of use, and other information. We may link this information to information that you submit while on our site, which does allow you to be personally identified.

You are free to decline cookies. You can configure your browser to accept all cookies, reject all cookies, erase cookies, or notify you when a cookie is set. Electing to reject or disable cookies may substantially limit your ability to use our site.

SearchMeetings may adopt other technologies that serve similar functions as cookies. If we do so, we will disclose it in this Policy.

A. Third Party Cookies

The use of cookies and similar technologies by our partners, affiliates, tracking utility company, and service providers is not covered by this Policy. We do not have access to or control over these cookies. Our partners, affiliates, tracking utility company and service providers may use session ID cookies in order to:

  • Personalize your experience.
  • Analyze which pages our visitors visit.
  • Provide website features such as social sharing widgets.
  • Measure advertising effectiveness.
  • Track which areas of our site you visit; in order to re-market to you after you leave.

To disable or reject third-party cookies generally, please refer to the third-party’s relevant website. You can also reject third-party analytics cookies by clicking the “Close” button on the cookie banner when visiting our site.

B. Google Analytics

We use Google Analytics, a web analytics service provided by Google, Inc., on our site. Google Analytics uses cookies or other tracking technologies to help us analyze how users interact with and use the site, compile reports on the site’s activity, and provide other services related to site activity and usage. The technologies used by Google may collect information such as your IP address, time of visit, whether you are a return visitor, and any referring website. The site does not use Google Analytics to gather information that personally identifies you. The information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Google’s privacy policies. To learn more about Google’s partner services and to learn how to opt out of tracking of analytics by Google click here.

C. Web Beacons

Our site contains electronic images known as “web beacons” (sometimes called single-pixel gifs) and are used along with cookies to compile aggregated statistics to analyze how our site is used and may be used in some of our emails to let us know which emails and links have been opened by recipients. This allows us to gauge the effectiveness of our customer communications and marketing campaigns.

D. Advertising Choices and Control

As described in this Privacy Policy, third parties on our site may use cookies and similar tracking technologies to collect information and infer your interests for interest-based advertising purposes. If you would prefer to not receive personalized ads based on your browser or device usage, you may generally express your opt-out preference to no longer receive tailored advertisements. Please note that you will continue to see advertisements, but they will no longer be tailored to your interests.

To opt-out of interest-based advertising by participating companies in the following consumer choice mechanisms, please visit:

E. Your Choices

  • How Can You Change or Delete Your Professional Information?

    To find out if you are in the SearchMeetings database, search by your business name on the SearchMeetings home page. If you have a common name, you can limit your search based on geographical location or companies where you have worked.

    Once you have located one or more SearchMeetings profiles in your name, consider these options for managing your professional profile on SearchMeetings:

    Update Your Own Professional SearchMeetings Profile.

    Make sure your SearchMeetings profile is up to date for recruiters and others who may want to reach you. Simply verify your SearchMeetings profile and you can update your work history, education history, and contact information. You can also consolidate multiple SearchMeetings profiles in your name to create a comprehensive snapshot of your professional background. Please Click here to view, verify, and update your SearchMeetings Directory profile.

    Remove Your SearchMeetings Profile Completely.

    If you wish to completely remove your existing individual profile from the Directory, please log into your account and delete your account or email

  • How Can You Change or Delete Your Company Information?

    Update Your Company Profile on SearchMeetings.

    Simply verify your SearchMeetings company profile to update your company description, industry, company location, and more. You can also consolidate multiple SearchMeetings profiles to create a comprehensive snapshot of your company. Please click here to view, verify, and update your SearchMeetings company profile.

    Remove Your Company SearchMeetings Profile Completely.

    SearchMeetings is a specialized web search engine, similar to Google but focused on finding information about companies and professionals. We gather all information about companies from corporate web sites, press releases, and/or SEC documents filed with the US government. The company summaries are created automatically by SearchMeetings’s software based on the information we find on those documents.

    As a company policy, SearchMeetings does not remove company information from our search engine. If any of the company information is incorrect, please update your company profile.

4. How Do We Keep Your Information Secure?

The security of your information is important to us. When you enter sensitive information (such as a credit card number) on our registration forms, we encrypt that information using secure socket layer technology (SSL).

We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. However, no method of Internet transmission or electronic storage is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

5. Data Retention

We will retain your information for a period of time consistent with the original purpose(s) for which we collected it, as described in this Privacy Policy. We will retain your information (i) for as long as we have an ongoing relationship with you and as needed to provide you Services; (ii) as necessary to comply with our legal obligation(s); (iii) as necessary to resolve disputes or to protect ourselves from potential future disputes; or (iv) as necessary to enforce our agreements. Retention periods will be determined taking into account the amount, nature, and sensitivity of your information and the purpose(s) for which it was collected. After the retention period ends, we will delete your information. Where we are unable to do so, we will ensure that appropriate measures are put in place to prevent any further use of your information.

5. Links to Other sites

This site contains links to other sites that are not owned or controlled by SearchMeetings. We are not responsible for the privacy practices of such other sites. When you leave our site, we encourage you to be aware and to read the privacy statements of each and every website that collects personally identifiable information. This Policy applies only to information collected by this site or in the method(s) otherwise discussed herein.

Information for Users in Europe and Elsewhere Outside the U.S.

If you use our site outside of the United States, you understand that we may collect, process, and store your personal information in the United States and other countries in which we or our affiliates or subcontractors maintain facilities. The laws in the U.S. regarding personal information may be different from the laws of your state or country.

A. Users in the European Union (EEA), the UK, and Switzerland
If you are a resident of the EEA, the UK, or Switzerland, the following information applies

Purposes of processing and legal basis for processing: As explained above, we process personal information in various ways depending upon your use of our sites. We process personal information on the following legal bases:

  • With your consent.
  • As necessary to perform our agreement to provide Services.
  • As necessary for compliance with a legal obligation to which we are subject.
  • As necessary for our legitimate interests in providing the sites where those interests do not override your fundamental rights and freedom related to data privacy.

SearchMeetings’s collection of Business Information, and the creation and licensing of SearchMeetings’s Business Profiles and Directory, are within SearchMeetings’s legitimate interests to organize and make available business contact information given the limited impact of this data on an individual’s private life and that this information, unlike personal contact details, is widely disclosed. SearchMeetings has put in place safeguards to protect personal privacy and individual choice, including disclosures of its data processing activities.

Right to lodge a complaint: Users that reside in the EEA, the UK, or Switzerland have the right to lodge a complaint about our data collection and processing actions with the supervisory authority concerned. Contact details for data protection authorities are available here.

Transfers: Personal information we collect may be transferred to, and stored and processed in, the United States or any other country in which we or our affiliates or subcontractors maintain facilities. Per the applicable requirements of the General Data Protection Regulation (GDPR”), we will ensure that transfers of personal information to a third country or an international organization are subject to appropriate safeguards as described in Article 46 of the GDPR, such as the EU Standard Contractual Clauses. Please see Privacy Shield Frameworks below regarding our compliance with the EU- and Swiss-US Privacy Shields.

Individual Rights: If you are a resident of the EEA, the UK, or Switzerland, you are entitled to the following rights under the GDPR. Please note: In order to verify your identity, we may require you to provide us with personal information prior to accessing any records containing information about you.

  • The right to access, correction, and restriction of processing. You have the right to request access to, and a copy of, your personal information at no charge, as well as certain information about our processing activities with respect to your data. You have the right to request correction or completion of your personal information if it is inaccurate or incomplete. You have the right to restrict our processing if you contest the accuracy of the data we hold about you, for as long as it takes to verify its accuracy.
  • The right to data portability. You have the right to ask for a copy of your data in a machine-readable format. You can also request that we transmit your data to another entity where technically feasible.
  • The right to request data erasure. You have the right to have your data erased from our site if the data is no longer necessary for the purpose for which it was collected, you withdraw consent and no other legal basis for processing exists, or your fundamental rights to data privacy and protection outweigh our legitimate interest in continuing the processing.
  • The right to object to our processing. You have the right to object to our processing if we are processing your data based on legitimate interests or the performance of a task in the public interest as an exercise of official authority (including profiling); using your data for direct marketing (including profiling); or processing your data for purposes of scientific or historical research and statistics.
The General Data Protection Regulation (“GDPR”) 2016/679

SearchMeetings endeavors to comply with the provisions of the GDPR as to any information in its possession regarding European Union-based persons (“data subjects”). As such, SearchMeetings only processes personal information on data subjects where it has a lawful basis to do so, which may include the consent of the person (especially in the case of website visitors who provide their information), performance of a contract, compliance with a legal obligation, or the legitimate interest of the controller or a third party. SearchMeetings provides notice to all data subjects as required by GDPR Article 13 or 14, as appropriate, and honors the rights of data subjects provided in Articles 12-23, including the right to be forgotten. For any opt-out requests or other inquiries related to privacy, please email

In the course of obtaining data to be included on the site, if SearchMeetings obtains Business Information regarding an individual that SearchMeetings has reason to believe is based in the European Union, SearchMeetings will provide such individual with a notice detailing the information SearchMeetings has on such person, the purpose for which it will be used, and informing such person of their rights with respect to such information, including the right to know what information SearchMeetings possesses on them, to correct such information, or to opt out of data collection entirely. Such persons may opt out of the SearchMeetings database by emailing

Changes to this policy

At our discretion, we may change our privacy policy to reflect current acceptable practices. We will take reasonable steps to let users know about changes via our website. Your continued use of this site after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information.

If we make a significant change to this privacy policy, for example changing a lawful basis on which we process your personal information, we will ask you to re-consent to the amended privacy policy.

Search Meetings Inc Data Controller
Rasika Kulasekara

This policy is effective as of 1st May 2021.